meeting-minutes-examples

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(Existing Practices)
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(Proposal: - move to -brainstorming)
 
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== Existing Practices ==
== Existing Practices ==
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* ''Summary of common patterns discovered'': Anyone?  Some things are fairly obvious...
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* ''Summary of common patterns discovered'': An informal "80/20" analysis of most commonly used elements:
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** 80% used items are mostly extremely common:
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*** Title (organization/committee name, sometimes location)
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*** Date (time is fairly common as well)
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*** Participants (almost always include specific notation of Chair and Secretary, regrets also really common)
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*** Point list of topics
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**** Often flat, but also often nested
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**** Some models (specifically formal meetings) have clear, regular division of kinds of topics (eg. reports from committees, approval of minutes, old business, new business, public comment, etc.)
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*** Decisions (usually include description of how vote broke down, movers, seconders, etc.)
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*** Action items (who assigned to; sometimes status review, date due, etc.)
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*** Next meeting(s) - fairly common
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** The 20% portion is primarily specific kinds of topic divisions, specific categories of participants, categories of meetings (special, regular, business, ...), etc.  These could be standardized for certain sets of applications without writing into the uformat per se.
* ''Other attempts to solve The Problem'': Does anyone have references to other schemae attempted to address this issue?  How about a semantically marked up implementation!?
* ''Other attempts to solve The Problem'': Does anyone have references to other schemae attempted to address this issue?  How about a semantically marked up implementation!?
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** All W3C meetings are recorded, as a matter of policy. There are zillions of teleconference and ftf meeting records. See [http://esw.w3.org/topic/MeetingRecords MeetingRecords in the ESW wiki] for notes, patterns, and tools.
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** All W3C meetings are recorded, as a matter of policy. There are zillions of teleconference and ftf meeting records. See [http://esw.w3.org/topic/MeetingRecords MeetingRecords in the ESW wiki] for notes, patterns, and tools, especially [http://dev.w3.org/cvsweb/~checkout~/2002/scribe/scribedoc.htm the scribe.perl tool], Zakim, and RRSAgent. ''-DanC''
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** The W3C tools assume the following structure, near as I can tell:  (DanC, more advice?) (I've eliminated IRC-specific details)
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*** Meeting: ''title''
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*** Chair: ''name''
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*** Scribe: ''name''
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*** Agenda: ''URL of agenda - agendas are automatically formed using various tools, and are essentially a flat list of agenda items''
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*** Present: ''comma-delimited list of names''
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*** Regrets: ''pre-announced non-attendees''
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*** Date: ''yup''
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*** Topic: ''next in a flat list of agendums; topic name seems to often be (I think) in a well-formed format for reference to a centrally kept list (RDF or other?)''
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*** Action: ''list, of, names'' '''to''' ''description of action'' <nowiki>[STATUS]</nowiki>
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**** Status is optional
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**** May be DONE, PENDING, DROPPED, with other synonyms
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**** Again, this is well-tracked between meetings for the purpose of providing open action item lists
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*** Resolved: ''description of decision made''
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** The vCard spec includes a [http://www.w3.org/2002/12/cal/rfc2445#sec4.6.2 definition for vTodo].  I'm assuming that iCal-basic and hCalendar don't already include this part of the spec, so it could become the basis to an extension of the hCalendar uformat (or a new hTodo?) that defines action items.  (Action item management is a core focus of the W3C technical tools above.)  This would be integrated into hMinutes.
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== Existing Formats ==
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See [[meeting-minutes-formats]] for current standards for publishing meeting-minutes.
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'''NOTE: This research should be done ''before'' brainstorming proposals.'''
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''Does anyone have ideas?  Besides some brainstorming at W3C, haven't found any current standards.''
== Proposal ==
== Proposal ==
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* Early drafts
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* ''Link to related pages as they become available''
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''Moved to [[meeting-minutes-brainstorming]].''
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** -brainstorming
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** - proposal
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It is probably better to first:
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** -microformat
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# analyze what are the 80/20 common elements of the examples above. '''Done, at least initially.'''
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# complete the research of [[meeting-minutes-formats]]. '''Any other ideas on this?'''
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# and then go about proposing a solution for the whole format, rather than parts of it, while attempting to reuse other [[microformats]] as much as possible.  [http://tantek.com/ Tantek]
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== See Also ==
== See Also ==
* ''Other microformats''
* ''Other microformats''
* ''Normative references for tags used''
* ''Normative references for tags used''

Current revision

Contents

Meeting minutes

They're typed, they look good, but all the meaning (participants, decisions, action items, etc.) is impossible to glean automatically. Enter hMinutes (or whatever)!

The Problem

Meeting notes provide a wealth of semantic content, invaluable to organizations. Meeting notes are routinely recorded in intranets, and (with public organizations) on the internet; however, without semantic content it is very difficult to extract the specific information, analyze it, distribute it, or search it effectively. This investigation seeks to document how meeting minutes on the web are structured, towards a lightweight suite of microformats and format extensions for markup.

Participants

Real-World Examples

These are fairly random, selected for variety of approach. Research is not yet in-depth. Room for more!

Gene Ontology Consortium

Stevens Hospital Board

PHP Developers Meeting

GNOME/Mozilla Meeting

ICANN Executive Committee

Existing Practices

Existing Formats

See meeting-minutes-formats for current standards for publishing meeting-minutes.

NOTE: This research should be done before brainstorming proposals. Does anyone have ideas? Besides some brainstorming at W3C, haven't found any current standards.

Proposal

Moved to meeting-minutes-brainstorming.

It is probably better to first:

  1. analyze what are the 80/20 common elements of the examples above. Done, at least initially.
  2. complete the research of meeting-minutes-formats. Any other ideas on this?
  3. and then go about proposing a solution for the whole format, rather than parts of it, while attempting to reuse other microformats as much as possible. Tantek

See Also

meeting-minutes-examples was last modified: Monday, May 8th, 2006

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