meeting-minutes-examples

Meeting minutes

They're typed, they look good, but all the meaning (participants, decisions, action items, etc.) is impossible to glean automatically. Enter hMinutes (or whatever)!

The Problem

Meeting notes provide a wealth of semantic content, invaluable to organizations. Meeting notes are routinely recorded in intranets, and (with public organizations) on the internet; however, without semantic content it is very difficult to extract the specific information, analyze it, distribute it, or search it effectively. This investigation seeks to document how meeting minutes on the web are structured, towards a lightweight suite of microformats and format extensions for markup.

Participants

• Brush

Real-World Examples

Links to public web pages, either popular or insightful

PHP Developers Meeting

• Title (included two participating organizations)
• Date
• Attendance
  • Organizational affiliation
  • minutes
  • chair
• Regrets
• Actions (list)
• Discussion (list tree, no titles)

ICANN Executive Committee

• Organization and committee
• form of meeting (ie. teleconference)
• Date
• Time start/end
• Attendance (noted that all were present throughout) with roles:
  • member of committee
  • member and chair
  • non-member, board secretary
  • non-member, general counsel
• XOXO-like outline of items
• "Resolved:" decisions for each item.
  • vote count (ie. 4-0)
  • who proposed
  • who seconded
• Also included items deferred to later meetings

Stevens Hospital Board

• Organization, committee
• Date
• Time start/end
• Kind of meeting (ie. special meeting, as opposed to regular)
• Present, with roles:
  • member/non-member
  • President/Secretary
  • organizational affiliations
  • also plurally generic (ie. "Hospital Managers and citizens from the community, SEIU 1199NW delegation")
• Outline list (flat) of items
  • "Call to order"
  • "Oath of office" (ie. establishment of new official roles for individuals)
  • Approval of previous minutes (special form of decision)
  • Reports from managers/committees
  • Authorizations for expenditures
  • "Other business"
  • Public comment
  • Adjournment
• Decisions included in text of items
  • motion made
  • seconded
  • approved unanimously
  • included appointments to committees (changes in roles?)

Existing Practices

• Summary of common patterns discovered
• Other attempts to solve The Problem

Proposal

• Early drafts
• Link to related pages as they become available
  • -brainstorming
  • - proposal
  • -microformat

See Also

• Other microformats
• Normative references for tags used